Setup Maintenance Reminders

Prerequisites:

  • You must have subscribed to Flight Schedule Pro's Pro Plan
  • It is recommended to have set up Scheduling prior to setting up maintenance.
  • You must have already added the aircraft you wish to set up maintenance for
  • It is recommended to have begun logging flights through FSP. See "Set up Dispatching/Flight Recording"

 

Maintenance reminders can be defined for each aircraft such as ADs, ELTs, Inspections, Registrations, MOH, Engine TBO, etc. Maintenance reminders make it easy for pilots and maintenance personnel to review the status of each the aircraft. Using permissions (see permissions below) you decide who is allowed to view and/or edit this information.

Setting up Maintenance Reminders up to date allows for better communication between operations, pilots, instructors, and maintenance personnel and improves aircraft status visibility across the organization.

Creating New Templates

Adding new Aircraft to existing template

Creating Maintenance Reminder Templates

Prerequisite: Adding Maintenance Templates requires permission ‘Manage Maintenance Reminders’. 

  1. From the left-hand menu, select "Aircraft".
  2. At the top of the screen select “Maintenance Reminders”
  3. Then click on “All Templates”:
  4. Click “Add Template”
  5. Select whether the Template will be for Recurring or One-Time Reminders:
  6. Once you’ve selected Recurring or One-Time Only, you can name the template. Note: We recommend creating templates per Make and Model

    Setting a Reminder to “Can be overridden” will let users with permission ‘Override Scheduling and/or Dispatch Errors’ to bypass this reminder. Setting “Can be overridden” to “No” will make it so no one can bypass the reminder. 
    “Maintenance-only” reminders will only display for users with the 'View Maintenance-Only Reminders' permission.  In addition, maintenance-only reminders will NOT prevent the aircraft from being dispatched, thus there is no need for them to be overridden.  Set this flag only for things that enable or support your maintenance operations but do not affect the airworthiness of the aircraft.  An example would be creating a reminder to clean the aircraft every 30 days.
  7. After clicking Next, you’ll define what the reminder is based on, date, meter time, or cycles. You can also choose any combination of the 3. (For example, Engine TBO reminders can be set for 12 years or 1500hrs whichever comes first. 
  8. After clicking Next, you’ll choose what Aircraft or Aircraft Groups you want to apply the template to.
  9. After clicking next you’ll be stepped through each aircraft you chose in step 8 to define the meter the reminder will be based on, if applicable, and the Last Completed Date and/or Time.
  10. Once you’ve entered the information for the last aircraft hit Save and Close. You’ve now set up a Maintenance Reminder template that can be reused as new Aircraft are added to the system. 

Applying an Existing Template to a newly Added Aircraft 


  1. From the Maintenance Reminder Template Detail page for the template you wish to apply, click Add Aircraft.
  2. Choose what Aircraft or Aircraft Groups you want to apply the template to. 
  3. After clicking next you’ll be stepped through each aircraft you chose in step 2 to define the meter the reminder will be based on, if applicable, and the Last Completed Date and/or Time.

Enforce Maintenance Reminders

Maintenance Reminders can be enforced as much or little as you'd like during reservation booking and/or dispatch. Maintenance Reminders are enforced by Activity Type on Flight Schedule Pro. To enforce a Maintenance Reminder:

  1. Go to "Settings" on the top right
  2. Select "Scheduling"
  3. Select "Activity Types". (Learn more about Activity Types)
  4. Choose an Activity Type to edit.
  5. The "Scheduling & Dispatch Requirements" page is the third page available to edit.
  6. Select the "Aircraft" tab
  7. Check to enforce Maintenance Reminders or Squawks
  8. Click "Done", then "Save".